Course Overview:

This Document Controller course provides participants with a strong professional foundation in the principles and best practices of technical document control. The training combines theory with hands-on exercises to prepare individuals to effectively manage, organize, and maintain technical and non-technical documents in a variety of industries, including engineering, construction, oil & gas, and corporate environments.

Participants will gain a clear understanding of document management systems, control procedures, and document lifecycle management, with an emphasis on real-world application.

This course also introduces participants to industry standards and digital document management tools, enabling them to implement structured document control processes within their organizations.

Who Should Attend?

This intensive program is ideal for:

• Aspiring Document Controllers

• Project Coordinators or Project Supervisors managing large volumes of documentation

• Executive Secretaries or Personal Assistants involved in document handling

• Administrative staff seeking to formalize and upgrade their document management skills

No prior experience is required, though basic computer literacy is beneficial.

Course Objectives:

By the end of this training, participants will be able to:

• Understand the roles and responsibilities of a document controller
• Apply effective document identification, classification, and filing systems
• Develop and implement document control procedures
• Use electronic document management systems (EDMS) efficiently
• Align document control practices with industry standards
• Recognize career opportunities and paths in document control

Course Outline:

1. Introduction to Document Control

• What is document control?

• Importance and benefits of document control in projects and business

• Key responsibilities of a document controller

2. Basic Concepts of Document Control

• Document lifecycle: creation, revision, approval, distribution, archiving

• Version control and change tracking

• Hard copy vs electronic documents

3. Document Identification and Numbering

• Naming conventions and coding systems

• Document numbering systems

• Status and revision codes

4. Classification, Filing, and Distribution

• Classification methods (by department, function, project, etc.)

• Filing systems: physical and digital

• Document registers and logs

• Internal and external distribution methods

5. Document Control Procedures

• Setting up control procedures and workflows

• Approval processes and routing

• Templates and control forms

• Audit trails and compliance

6. Electronic Document Management Systems (EDMS)

• Overview of popular EDMS tools

• Features and benefits

• Best practices in digital document control

• Data security and access control

7. Document Control Standards and Guidelines

• Introduction to standards such as ISO 9001, ISO 15489, and others

• Document control within quality management systems

• Regulatory and industry compliance

8. Career Development in Document Control

• Career paths and opportunities in document management

• Required skills and certifications

• Industry demand and salary insights

Training Features:

• Interactive sessions and group exercises

• Real-world examples and case studies

• Sample templates and document control tools

• Certificate of Completion