Price: AED 1,800
Duration: 18-20 Hours
Timing: Flexible
Course Overview
Document Controller Advanced is designed to provide an effective maintenance and functional system for records management and document control is a major requirement for any organization, large or small.
Course Outline
Introduction & Role of the Lead / Manager – Document Control
- Role of Lead / Manager – Document Control
- Differentiate the Roles
- Aligning strategy with company objectives
- Creating a vision and a culture
- Mobilizing a team
- Defining roles and responsibilities
- Developing plans to achieve objectives
- Electronic Document Management Systems
- Which software packages are used by Document Controllers?
- What are the functionalities of Document Control Software Packages?
- How can it help Document Controllers?
- Document Types
- Construction Documents definition
- Project Master File Index
- How to build a project master file index
- Planning & Organizing Document Control Tasks
- Methodology for planning & organizing tasks
- Workload & Resource Calculation
- Planning & Tasks Allocation
- Progress Monitoring
- Budget planning & monitoring
- Implementation of Document Control Systems
- Methodology of implementation
- Assessment of requirements
- Implementation plan
- Implementation of Document Control Rules
- Documenting the Document Control System
- Flowcharts
- Policies
- Internal Procedures & Guidelines
- Instructions to Contractors
- Document Templates
- Management of Document Control Team
- Team Leading
- Motivation
- Objectives
- Performance Management
- Workload Management
- Understand Document Control stakeholders and their requirements
- Understand your department manager’s / project manager’s needs and ensure that you meet them
- Ensure that you are useful and recognized member of the team and that you add value
- Setting up Document Control for a new project
- Analyze requirements (internal, client’s, project management team)
- Advise on Solutions (Observation & Recommendation Reports)
- Understand the difference of perspectives from the Client’s point of view and from the Contractor’s point of view
- Plan what needs to be implemented
- Implement procedures, templates, registers, numbering, distribution, reviews, etc.
- Prepare for the project kick-off
- Design workflows
- Reporting on the status of documents
- KPIs (*) and metrics to measure performance
- Design statistics for the management team
- Understand users’ requirements
- Present and communicate meaningful, fit-for-purpose and useful statistics and reports
- Writing Document Control Procedures, Specifications, Requirements
- What makes a good Document Control procedure / requirements
- How to make a procedure / requirements easy to understand
- Producing fool-proof procedures and requirements
- How to formulate formal clauses and wording
- Create mechanisms for improving / updating procedures
- Raising awareness about Document Control
- Organize straight forward and meaningful inductions for new team members (e.g. engineers, technical teams, etc.)
- Communicating about roles and responsibilities, processes, procedures
- Awareness of risks of not managing documents properly
- Awareness of benefits of managing documents properly
- Calculating the return on investment (ROI) of Document Control
- Developing influencing skills
- Organizing an As-Built documentation package
- Analyze requirements
- Plan what needs to be done
- Documentation preparation and handling
- Documentation checking
- Documentation delivery
- Managing your competencies
- Assess your competency level through an Examination
- Assess how you compare with your peers / other Document Controllers
- Explore areas for development
- Plan the development of your skills and competencies